Separate the outcome from the method
Describe the result and the constraints, then agree on which decisions the person doing the work can make. If every small change requires approval, the team may need a clearer boundary rather than another status meeting.
Make review points predictable
Choose moments when feedback will be most useful. Ask for evidence of the work and explain the reason behind requested changes. A scheduled review gives people room to work between conversations.
Keep decisions visible
Record what was decided, who owns the next step and what would cause the decision to be revisited. A short written note can prevent the same discussion from recurring without turning the project into a reporting exercise.